This is a reminder that we have a proper mailing list server that we can use, without having to CC everyone every time :) The list of current elevate subscribers is attached. Please let me know if I should add anyone. BTW, we can also use https://forum.neuromorphs.net/ (and in particular https://forum.neuromorphs.net/t/elevate ) for general discussions. ciao, g. -------------------- Start of forwarded message -------------------- From: Jörg Conradt <jconradt@kth.se> To: Aldona Niemiro-Sznajder <aldona.niemiro-sznajder@esat.kuleuven.be>, Rodolphe Sepulchre <rodolphe.sepulchre@kuleuven.be>, Giacomo Indiveri <giacomo@ini.uzh.ch>, "c.frenkel@tudelft.nl" <c.frenkel@tudelft.nl>, "Alessio Franci" <afranci@uliege.be>, Emre Neftci <e.neftci@fz-juelich.de>, f.forni <f.forni@eng.cam.ac.uk>, Christian Machens <christian.machens@neuro.fchampalimaud.org>, Melika Payvand <melika@ini.uzh.ch>, "Sandamirskaya Yulia (sank)" <sank@zhaw.ch>, "Drion Guillaume" <gdrion@uliege.be>, Timothy O'Leary <tso24@cam.ac.uk>, Joe Paton <joe.paton@neuro.fchampalimaud.org>, Georges Gielen <georges.gielen@kuleuven.be> Subject: RE: ELEVATE PhD adverts Date: Thu, 16 Oct 2025 12:21:54 +0000 Dear all, Please remember to populate the list with your candidates; see below. Maybe at the same time quickly check if you recognize any of the existing names among your applicants (no matter whether you shortlisted or not); it might be helpful to know if candidates applied at multiple places and which. https://docs.google.com/spreadsheets/d/1-n5zTI9h0EqNretnMnowvzN1xqJ6xaCaYndu... Thanks! Hope the hiring process works well! Greetings, Jörg Jörg Conradt Associate Professor of Neurocomputing Systems<http://www.neurocomputing.systems/> KTH Royal Institute of Technology Computational Science and Technology School of Electrical Engineering and Computer Science Lindstedtsvägen 5, SE-114 28 Stockholm, Sweden Email: conr@kth.se<mailto:conr@kth.se>, Web: www.kth.se<http://www.kth.se/> From: Aldona Niemiro-Sznajder <aldona.niemiro-sznajder@esat.kuleuven.be> Sent: Friday, October 3, 2025 9:35 To: Rodolphe Sepulchre <rodolphe.sepulchre@kuleuven.be>; Giacomo Indiveri <giacomo@ini.uzh.ch>; Jörg Conradt <jconradt@kth.se>; c.frenkel@tudelft.nl; Alessio Franci <afranci@uliege.be>; Emre Neftci <e.neftci@fz-juelich.de>; f.forni <f.forni@eng.cam.ac.uk>; Christian Machens <christian.machens@neuro.fchampalimaud.org>; Melika Payvand <melika@ini.uzh.ch>; Sandamirskaya Yulia (sank) <sank@zhaw.ch>; Drion Guillaume <gdrion@uliege.be>; Timothy O'Leary <tso24@cam.ac.uk>; Joe Paton <joe.paton@neuro.fchampalimaud.org>; Georges Gielen <georges.gielen@kuleuven.be> Subject: Re: ELEVATE PhD adverts Dear All, Next to sharing the full files of the candiates that come to attention, can you put the names of those you shortlist inthe shared google file: [cid:image001.png@01DC3EA8.3795E330] Elevate-Candidates Shortlist<https://docs.google.com/spreadsheets/d/1-n5zTI9h0EqNretnMnowvzN1xqJ6xaCaYndugS6qeMA/edit?usp=sharing> docs.google.com<https://docs.google.com/spreadsheets/d/1-n5zTI9h0EqNretnMnowvzN1xqJ6xaCaYndugS6qeMA/edit?usp=sharing> Feel free to add columns if needed or any extra information. Best regards, Aldona On 3 Oct 2025, at 09:17, Rodolphe Sepulchre <rodolphe.sepulchre@kuleuven.be<mailto:rodolphe.sepulchre@kuleuven.be>> wrote: Thank you, Giacomo ! Please proceed this way. Rodolphe On 3 Oct 2025, at 09:05, Giacomo Indiveri <giacomo@ini.uzh.ch<mailto:giacomo@ini.uzh.ch>> wrote: Dear all, what about using our mailing list elevate@mail.neuromorphs.net<mailto:elevate@mail.neuromorphs.net> ? We could forward all the emails of the applicants we believe are worthwhile sharing, maybe pre-pending the word "SHARED" to the subject. Besides getting the mailing-list email, we can also search/scan/access the list archives and get all the documents. To have access to the mailing list server and scan the archives, please register to http://lists.neuromorphs.net/ and go to the "ELEVATE" mailing list. If no one objects, I can start sending the "shareable" ones that were sent to me which are below #3 in my ranking list (because they are not expert analog circuit designers), but who might be of interest to you. Sincerely, g. On Fri 26 Sep 2025 at 14:41, Aldona Niemiro-Sznajder <aldona.niemiro-sznajder@esat.kuleuven.be<mailto:aldona.niemiro-sznajder@esat.kuleuven.be>> wrote: Dear Jörg, thank you for this email. You have got there before me! What you write is actually what we agreed to in our recruitment strategy (as written in the proposal), where we mention a centralised system (see below the respective section of the proposal) Where sharing full list of candidates and their CVs with all the supervisors does not seem practical (and not GDPR complient), I would suggest to share the shortlist for each position. Further than the name and the country of origin, I would mention the degree (or expertise) of the shortlisted candidates (especially if we see those candidates might be interesting for the other positions within the Elevate Network). If needed more information about the candidate together with the CV can be forwarded to other PIs (after receiving candidate’s permission). Maybe (as Emre mentions in his reply) we can start by having a google document shared with all PIs? I will be happy to coordinate this. I will also use this ocation to ask all of you to keep good track of your recruitment process for the reporting purposes. After the recruitment is completed the coordinator will compose a recruitment report including some statistics for each position (number of aplicants, gender and geographics disctribution, channels where the vacancies were announced, number of shortlisted candidates, composition of selection committee, etc…) I will send around a template for this report in due time. To end, three more importatnt messages: 1. Please do not forget to post your vacancy on EURAXESS (and send me the link) 2. Please consider Equal Opportunities seriously :-) 3. Please check carefully the eligibility of the candidate before offering him/her the position. Wishing you all a nice weekend! Aldona PROPOSAL Evaluation and Selection Procedure. Candidates will be asked to submit a copy of their application through the ELEVATE website, so that all applications will be visible to all partners. Individual applications will be processed by a local selection committee including the corresponding PhD supervisor, the co-supervisor, the network coordinator, and the ELEVATE project manager. Each local selection committee will establish a shortlist of at least 3 candidates for each position. Each short-listed candidate will be invited to an online interview run by the supervisor and co-supervisor. The final selection will be discussed with the coordinator and project manager. They will be responsible for ensuring equal opportunities and fairness of the recruitment across the network and preparing the recruitment report (D11.8). Beyond scientific excellence and quality of the research statement, each local selection committee will evaluate the ability of candidates to work in a diverse and international team, striving for a diverse and complementary pool of skills, individual profiles, professional, scientific, and cultural backgrounds. Equal Opportunities. All female candidates and candidates from vulnerable groups such as refugees and people with disabilities who fulfil the formal requirements will normally be guaranteed an interview and exceptions to this rule will have to be duly justified by the selection committee. Candidates will be asked to indicate whether they belong to any vulnerable group, and they will be informed about the interview scheme. Single parents will be given the opportunity to work from home and will have flexible work hours. Candidates will be actively sought through the European Commission’s Science4Refugees program. On 26 Sep 2025, at 13:43, Jörg Conradt <jconradt@kth.se<mailto:jconradt@kth.se>> wrote: Dear ELEVATE colleagues, greetings from Stockholm! I expect you are all well on the way with job advertisements and possibly you have started interviewing candidates. I wonder how we avoid that excellent candidates who applied at multiple positions cause us a hiccup? E.g. in extreme cases, I might offer a position to a candidate, and my good friend Yulia might offer a different position a week later... 😉 ?? Shall we setup an “informal Google doc” (or KU-Leuven-Doc), where we list names and maybe origin country of those few candidates that we are interested in, so we can cross-check and contact other supervisors? Of course this will be extremely unofficial. No other information, except the applicants’ names and origins. Or more? Or would you prefer if we email / contact us individually? I can synchronize with everyone in systems / robotics; but maybe not the chip designer... ... having said this, I already know that a candidate from Norway applied to Alessio (chip design) and me (system level) ... oh well. Any thoughts / recommendations? Please speak up soon! My job advertisement application deadline ends in a week from now. Greetings + happy weekend, Jörg Jörg Conradt Associate Professor of Neurocomputing Systems KTH Royal Institute of Technology Computational Science and Technology School of Electrical Engineering and Computer Science Lindstedtsvägen 5, SE-114 28 Stockholm, Sweden Email: conr@kth.se<mailto:conr@kth.se>, Web: www.kth.se<http://www.kth.se> From: Rodolphe Sepulchre <rodolphe.sepulchre@kuleuven.be<mailto:rodolphe.sepulchre@kuleuven.be>> Sent: Thursday, August 21, 2025 8:56 To: c.frenkel@tudelft.nl<mailto:c.frenkel@tudelft.nl>; Jörg Conradt <jconradt@kth.se<mailto:jconradt@kth.se>>; Alessio Franci <afranci@uliege.be<mailto:afranci@uliege.be>>; Emre Neftci <e.neftci@fz-juelich.de<mailto:e.neftci@fz-juelich.de>>; f.forni <f.forni@eng.cam.ac.uk<mailto:f.forni@eng.cam.ac.uk>>; Christian Machens <christian.machens@neuro.fchampalimaud.org<mailto:christian.machens@neuro.fchampalimaud.org>>; Melika Payvand <melika@ini.uzh.ch<mailto:melika@ini.uzh.ch>>; Sandamirskaya Yulia (sank) <sank@zhaw.ch<mailto:sank@zhaw.ch>>; Drion Guillaume <gdrion@uliege.be<mailto:gdrion@uliege.be>>; Timothy O'Leary <tso24@cam.ac.uk<mailto:tso24@cam.ac.uk>>; Joe Paton <joe.paton@neuro.fchampalimaud.org<mailto:joe.paton@neuro.fchampalimaud.org>>; Giacomo Indiveri <giacomo@ini.uzh.ch<mailto:giacomo@ini.uzh.ch>>; Georges Gielen <georges.gielen@kuleuven.be<mailto:georges.gielen@kuleuven.be>> Cc: aldona.niemiro-sznajder <aldona.niemiro-sznajder@esat.kuleuven.be<mailto:aldona.niemiro-sznajder@esat.kuleuven.be>> Subject: ELEVATE PhD adverts Dear all, I hope you had a wonderful summer. With this email I would like to urge you all to publish your PhD adverts if you have not done so already. I attach the adverts of Emre as a very nice example, way beyond my communication skills :-) You can also see the advert on EURAXESS: https://euraxess.ec.europa.eu/jobs/368739 I will use it as a model. A few key reminders regarding your adverts: 1. You can post your advert wherever you like but you MUST post it on Euraxess. This is mandatory. 2. Please make sure to include the grant agreement number in your Euraxess advert. 3. Please make sure to be very explicit about the mobility rule in your advert: as a reminder, applicants cannot have resided or carried out his/her main activity (work, studies, etc.) in the country of the institution for more than 12 months in the 3 years immediately before the recruitment date. 4. We strongly encourage you to complete your hiring over the next two months, whenever possible. As a reminder, visa procedures take a lot of time, and the goal is to have all our doctoral students in post by June 2026. 5. Once you have completed the posting of your adverts on Euraxess, please inform us and send us the euraxess link. Aldona will return from vacation on September 1 and we would like to cross post all l the euraxess links on the ELEVATE website at that time. Best wishes, Rodolphe Aldona Niemiro-Sznajder Project Coordinator KU Leuven Department of Electrical Engineering (ESAT) Stadius Center for Dynamical Systems, Signal Processing and Data Analytics (STADIUS) Kasteelpark Arenberg 10 B-3001 Leuven (Heverlee) Belgium Office: B00.03 Phone: +32-16-329607 Fax: +32-16-321970 E-mail: aniemiro@esat.kuleuven.be<mailto:aniemiro@esat.kuleuven.be> Aldona Niemiro-Sznajder Project Coordinator KU Leuven Department of Electrical Engineering (ESAT) Stadius Center for Dynamical Systems, Signal Processing and Data Analytics (STADIUS) Kasteelpark Arenberg 10 B-3001 Leuven (Heverlee) Belgium Office: B00.03 Phone: +32-16-329607 Fax: +32-16-321970 E-mail: aniemiro@esat.kuleuven.be<mailto:aniemiro@esat.kuleuven.be> -------------------- End of forwarded message --------------------
